Southeast – Jan Sibilia
Southern Adirondack – Darwin Roosa, Doug Diehl;
Northern Adirondack – Peter Leonard, Pete Phillips, Jim Kobak;
Central – Russ Myer, John Nabors, Clara Bingham;
West Central – Carol Moran, Anna Gorbold, Ruth Hayes: and
Western – Dan Schwenk

Empire State Games – Rick Costanza reported that there will no longer be a Nordic Ski Hotline for Empire State Games qualifiers. Last minute changes and cancellations will all be posted on the wed site www.nyssranordic.com.

Cross Country – Larry Wilkinson noted that race organizers can more easily find anything they need on the race organizer’s page on the web site. At Empire State Games masters will be age 40 or above. Open will be age 20 and up and masters may elect to ski in the open class. Race organizers can no longer accept NYSSRA Nordic memberships on race day. Race organizers must get their results in to Larry Wilkinson within 24 hours. Each race site should have an information board with start list, event times, results, course map, jury, race officials, and how to activate EMS.. Larry Wilkinson pointed out the preliminary schedule for the 2005/2006 season. Sanctions will be required prior to the spring meeting.

Eastern High School Championships will be March 18 – 20 at Bolton Valley. We can have as many as 20 male and 20 female. In the past we have been lucky to get 14 of each. Trip leader will be Pete Leonard. Lee Mahood moved; Jan Sibilia second that we provide $250 seed money for the trip; carried.

Ski Orienteering – Phil Hawkes-Teeter pointed out that there’s an "A" meet coming up co-hosted by CNYO and EMPO on October 30 (Gilbert Lake) and October 31 (Thacher Park). At Empire State Games there will be scholastic, open, masters and a "grand" masters class. There has been a suggestion that there be a early season ski O clinic similar to the biathlon clinics.

Biathlon – Those present congratulated Bill Lilly on being named interim President of USBA and wished him luck. Tom Moffet has been named interim chairman of NYSSRA’s Biathlon Committee. Friday’s event at the Empire State Winter Games will be a sprint format. Tom and Marque Moffet will host a reception Saturday evening. Bill Lilly noted that on-line registration for ESGs went well last season. We will have waivers at the event site this coming season. This will be the 25^th anniversary of the Empire State Games every effort will be made to recognize those who have participated and volunteered over the years. The summer biathlon National Championships in Lake Placid went well. Great sponsorships kept the effort solvent.

Bill Koch Youth Ski League – Eric Hamilton reported that there is discussion amongst club leaders about emphasis on competition with in the program. The consensus is that if a child is competing at the Mid-Atlantic Bill Koch Festival (s)he should have some experience competing on an interclub level. Rochester will be submitting a bid for the 2007 Mid-Atlantic Bill Koch Festival the weekend before the Empire State Games. Old Forge will be inviting New York and New England Bill Kochers to a summer outing including a ‘kayak for Kochers’ tentatively set for August 9, 2005. The activity will wrap up before 3:30 pm so participants can receive a second day at WaterWorld for no additional cost. Eric Hamilton moved; Dan Karig second that we continue the first membership free of charge for a first time Bill Koch membership, carried. Eric Hamilton moved; Ruth Hayes second that NYSSRA purchase reusable cloth bibs 76 through 150 for the Mid-Atlantic Bill Koch Festival, carried.

Fund Raising – No report although Darwin Roosa noted that there are still NYSSRA tee shirts available.

Newsletter – Dan Karig said that he really appreciates the work everyone does for the newsletter. The network of writers makes the publication more reflective of the whole membership. Jan Sibilia volunteered to coordinate contributions from scholastic members. The next deadline is October 15. Discussion followed about screening materials that might not reflect positively on the organization or it’s local clubs. Dan Karig said that the only materials that he will not screen or edit are letters to the editor.

Competition Manual – Rick Costanza noted that John Nabors is preparing the Manual this year. The executive committee had authorized him to purchase publishing software during the summer. Rick also encouraged committee chairs to get their materials into John Nabors as soon as possible.

Scheduling – Rick Costanza pointed out the changes in dates at the date end of the coming season: Mid A Bill Koch Festival to February 19 and 20 and the NYSSRA Championships to March 5 and 6. He also pointed out that the tentative schedule for the 2005/2006 season was on the board (copy attached).

Liability Insurance – The committee prepared and submitted the application for renewal of our liability insurance. Discussion followed centered around the frustrations with only one company that will underwrite insurance for athletic organizations.

Club System – Jan Sibilia reported that the committee recommends a system that provides opportunities for skiers to participate, learn and grow while enhancing year round participation in New York Nordic ski sports. The $40 fee for Club Affiliation should remain the same. The committee will create a Club Registration Form, add a section to NYSSRA - Nordic web site with information on clubs, develop brochure for distribution, and adopt a system of criteria for a Presidential Citation.

Tug Hill Tourathon – Noting that this is the 25^th anniversary of the Tourathon Clara Bingham moved; Dan Karig second that NYSSRA sponsor a set of awards for the event. Discussion followed. Motion withdrawn.

Nominating Committee – Dan Karig presented the Committee’s slate of officers: for President, Jan Sibilia; for Vice President, Chris Rose; for second V. P., Jim Kobak; for Treasurer, Lee Mahood; for Secretary, Eric Hamilton. Clara Bingham moved, Dan Karig second that the secretary cast one vote for all unopposed candidates, carried. Vote so cast. Ruth Hayes pointed out that this is the first time a female has been elected president of the organization.

501(c)(3) – Bill Lilly moved, Dan Karig second that we authorize $500 for the IRS user fee for filing the application for not-for-profit status, carried.

Coaches Development – Jan Sibilia noted that there will be a roundtable discussion for coaches at the Lapland Lake Clinic the Saturday afternoon, September 25. Anyone is welcome: you don’t have to attend any of the rest of the clinic. She also would like to establish a working group to interact with high school coaches.

Luggage Tags – Dan Karig reported that we could purchase luggage tags for masters skiers for $475 plus a $35 set up fee. Lee Mahood moved we purchase the tags; Clara Bingham second; carried.

Spring Meeting – The Spring meeting was set for April 24, 2005.

Adjournment – being no further business the meeting was adjourned on a motion by Lee Mahood, second by Clara Bingham, carried.

Respectively Submitted,

Eric J. Hamilton, Secretary

Balance 4/25/04 $29031.68

Balance 9/19/04 $27235.60

Brian McDonald Fund 547.00

Bill Thayer Fund 500.00

Biathlon Fund 551.64

General Fund $25636.96